Using keyboard shortcuts can make putting together a presentation so much quicker and easier. I love these little nuggets. So, without further ado, here are the keyboard shortcuts for PowerPoint:
Text Formatting
| To do this: | Windows Keyboard: |
| Change Font | CTRL+Shift+F, then use up/down arrow keys, click Enter when done |
| Change Point Size | CTRL+Shift+P, then use up/down arrow keys, click Enter when done |
| Increase Font Size | CTRL+Shift+> |
| Decrease Font Size | CTRL+Shift+< |
| Bold | CTRL+B |
| Underline | CTRL+U |
| Italic | CTRL+I |
| Superscript | ALT+CTRL+Shift+> |
| Subscript | ALT+CTRL+Shift+< |
| Plain Text | CTRL+Shift+Z |
| Spelling Checker | F7 |
| Center Paragraph | CTRL+E |
| Justified Paragraph | CTRL+J |
| Left-Aligned Paragraph | CTRL+L |
| Right-Aligned Paragraph | CTRL+R |
| Change Case | Shift+F3 toggles selection through lower case, upper case, initial caps with each press of keys |
| Create Hyperlink | CTRL+K |
Deleting and Copying
| Delete Character Left | Backspace |
| Delete Word Left | CTRL+Backspace |
| Delete Character Right | Delete |
| Delete Word Right | CTRL+Delete |
| Cut | CTRL+X |
| Copy | CTRL+C |
| Paste | CTRL+V |
| Undo | CTRL+Z |
| Create a copy of the text | CTRL+Drag |
Navigating in Text Blocks
| Character Left | Left Arrow |
| Character Right | Right Arrow |
| Line Up | Up Arrow |
| Line Down | Down Arrow |
| Word Left | CTRL+Left Arrow |
| Word Right | CTRL+Right Arrow |
| End of Line | END |
| Beginning of Line | HOME |
| Paragraph Up | CTRL+Up Arrow |
| Paragraph Down | CTRL+Down Arrow |
| End of Text Block | CTRL+END |
| Start of Text Block | CTRL+HOME |
Navigating and Working With Objects
| To Previous Object | TAB |
| To Next Object | Shift+TAB |
| Select All Objects | CTRL+A |
| Drag and Drop Copy | CTRL+Select and Drag |
| Create a Duplicate Object | CTRL+D |
| Create another Duplicate with same offset as first Duplicate | CTRL+D, move new copy to desired location, then use CTRL+D repeatedly to create more copies |
Outlining, in All Views
| Promote Paragraph | ALT+Shift+Left Arrow or
TAB from beginning of Paragraph |
| Demote Paragraph | ALT+Shift+Right Arrow or Shift+TAB from beginning of Paragraph |
| Move Selected Paragraphs Up | ALT+Shift+Up Arrow |
| Move Selected Paragraphs Down | ALT+Shift+Down Arrow |
Outlining, in Outline View
| Collapse to Titles | ALT+Shift+1 |
| Expand Text under a heading | ALT+Shift+Plus |
| Collapse Text Under a Heading | ALT+Shift+Minus |
| Show All Text and Headings | ALT+Shift+A |
| Display Character Formatting | Keypad / (numlock off) |
Selecting, in Text
| Character Right | Shift+Right Arrow |
| Character Left | Shift+Left Arrow |
| End of Word | CTRL+Shift+Right Arrow |
| Beginning of Word | CTRL+Shift+Left Arrow |
| Line Up | Shift+Up Arrow |
| Line Down | Shift+Down Arrow |
| Select All | CTRL+A or F2 |
| Select Any Text | Drag with left mouse button depressed |
| Select Word | Double-Click |
| Select Paragraph | Triple-Click |
| Drag and Drop | Select and Drag |
| Drag and Drop Copy | CTRL+Select and Drag |
Working with Slides and Presentation Files
| New Presentation | CTRL+N |
| Open a Presentation | CTRL+O, CTRL+F12 |
| Save | CTRL+S, F12 |
| Save As | F12 |
| Print | CTRL+P |
| Find | CTRL+F |
| Replace | CTRL+H |
| New Slide (menu) | CTRL+M |
| New Slide like last one, no menu | Shift+CTRL+M |
| Exit/Quit | CTRL+Q or ALT F4 |
| Move from Title to Text | CTRL+Enter |
| Move from Body text to Title of Next Slide | CTRL+Enter |
Working with Presentation Windows
| Go to Previous Window | CTRL+Shift+F6 |
| Go to Next Window | CTRL+F6 |
Size Presentation Window
(Un-Maximize) | ALT+F5 |
| Maximize Application Window | ALT+F10 |
| Maximize Presentation Window | CTRL+F10 |
| Restore Presentation Window to Previous Size | CTRL+F5 |
| Put Presentation in its own Window | CTRL+F5 |
Drawing & Formatting
| Show/Hide Guides (toggle) | CTRL+G |
| Switch from Normal View to Master View | Shift+Click Slide View Button |
| Group | CTRL+Shift+G |
| Ungroup | CTRL+Shift+H |
| Regroup | CTRL+Shift+J |
| Resize while Maintaining Proportions | Shift+Resize |
| Resize from Center | CTRL+Resize |
| Resize from Center while Maintaining Proportions | CTRL+Shift+Resize |
| Rotate in 15 degree increments | Shift+Rotate tool |
| Rotate from Corner | CTRL+Rotate tool |
| Rotate in 15 degree increments from Corner | Shift+CTRL+Rotate tool |
| Extend Line along same angle | Shift+Resize |
| Make Straight Segment while Using Curve Tool | CTRL+ALT+click (using curve tool) |
| Nudge object one grid unit | Arrow Key |
| Nudge object one pixel | CTRL+Arrow Key |
| Temporarily Release Grid/Guide Snap | ALT |
| Create Multiple Guides | CTRL+Drag Guide |
Controlling Slides in Slide Show
| Go to Slide | ENTER |
| Black/Unblack Screen | B or Period |
| White/Unwhite Screen | W or Comma |
| Show/Hide Pointer | A or = |
| End Show | ESC, CTRL+Break, Minus, END |
| Erase Screen Annotations | E |
| Advance to Hidden Slide | H |
| Advance to Next Slide | Mouse Click, Spacebar, N, Right Arrow, Down Arrow, Page Down |
| Return to Previous Slide | Backspace, P, Left Arrow, Up Arrow, Page Up |
Getting Help & Programming Tools
| Help | F1 |
| Menu and Dialog Explanations | Shift+F1 |
| Right Mouse Click without Mouse | Shift+F10 |
| Bring up Visual Basic Editor | ALT+F11 |
| Macro Recorder | ALT+F8 |
Related Posts: Practical,
tips and tricks
Using keyboard shortcuts can make putting together a presentation so much quicker and easier. I love these little nuggets. So, without further ado, here are the keyboard shortcuts for PowerPoint:
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