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Tuesday, September 22, 2009

PowerPoint Keyboard Shortcuts

Using keyboard shortcuts can make putting together a presentation so much quicker and easier. I love these little nuggets. So, without further ado, here are the keyboard shortcuts for PowerPoint:

Text Formatting

To do this: Windows Keyboard:
Change Font CTRL+Shift+F, then use up/down arrow keys, click Enter when done
Change Point Size CTRL+Shift+P, then use up/down arrow keys, click Enter when done
Increase Font Size CTRL+Shift+>
Decrease Font Size CTRL+Shift+<
Underline CTRL+U
Italic CTRL+I
Superscript ALT+CTRL+Shift+>
Subscript ALT+CTRL+Shift+<
Plain Text CTRL+Shift+Z
Spelling Checker F7
Center Paragraph CTRL+E
Justified Paragraph CTRL+J
Left-Aligned Paragraph CTRL+L
Right-Aligned Paragraph CTRL+R
Change Case Shift+F3 toggles selection through lower case, upper case, initial caps with each press of keys
Create Hyperlink CTRL+K

Deleting and Copying

Delete Character Left Backspace
Delete Word Left CTRL+Backspace
Delete Character Right Delete
Delete Word Right CTRL+Delete
Paste CTRL+V
Create a copy of the text CTRL+Drag

Navigating in Text Blocks

Character Left Left Arrow
Character Right Right Arrow
Line Up Up Arrow
Line Down Down Arrow
Word Left CTRL+Left Arrow
Word Right CTRL+Right Arrow
End of Line END
Beginning of Line HOME
Paragraph Up CTRL+Up Arrow
Paragraph Down CTRL+Down Arrow
End of Text Block CTRL+END
Start of Text Block CTRL+HOME

Navigating and Working With Objects

To Previous Object TAB
To Next Object Shift+TAB
Select All Objects CTRL+A
Drag and Drop Copy CTRL+Select and Drag
Create a Duplicate Object CTRL+D
Create another Duplicate with same offset as first Duplicate CTRL+D, move new copy to desired location, then use CTRL+D repeatedly to create more copies

Outlining, in All Views

Promote Paragraph ALT+Shift+Left Arrow or
TAB from beginning of Paragraph
Demote Paragraph ALT+Shift+Right Arrow or Shift+TAB from beginning of Paragraph
Move Selected Paragraphs Up ALT+Shift+Up Arrow
Move Selected Paragraphs Down ALT+Shift+Down Arrow

Outlining, in Outline View

Collapse to Titles ALT+Shift+1
Expand Text under a heading ALT+Shift+Plus
Collapse Text Under a Heading ALT+Shift+Minus
Show All Text and Headings ALT+Shift+A
Display Character Formatting Keypad / (numlock off)

Selecting, in Text

Character Right Shift+Right Arrow
Character Left Shift+Left Arrow
End of Word CTRL+Shift+Right Arrow
Beginning of Word CTRL+Shift+Left Arrow
Line Up Shift+Up Arrow
Line Down Shift+Down Arrow
Select All CTRL+A or F2
Select Any Text Drag with left mouse button depressed
Select Word Double-Click
Select Paragraph Triple-Click
Drag and Drop Select and Drag
Drag and Drop Copy CTRL+Select and Drag

Working with Slides and Presentation Files

New Presentation CTRL+N
Open a Presentation CTRL+O, CTRL+F12
Save CTRL+S, F12
Save As F12
Print CTRL+P
Replace CTRL+H
New Slide (menu) CTRL+M
New Slide like last one, no menu Shift+CTRL+M
Exit/Quit CTRL+Q or ALT F4
Move from Title to Text CTRL+Enter
Move from Body text to Title of Next Slide CTRL+Enter

Working with Presentation Windows

Go to Previous Window CTRL+Shift+F6
Go to Next Window CTRL+F6
Size Presentation Window
Maximize Application Window ALT+F10
Maximize Presentation Window CTRL+F10
Restore Presentation Window to Previous Size CTRL+F5
Put Presentation in its own Window CTRL+F5

Drawing & Formatting

Show/Hide Guides (toggle) CTRL+G
Switch from Normal View to Master View Shift+Click Slide View Button
Group CTRL+Shift+G
Ungroup CTRL+Shift+H
Regroup CTRL+Shift+J
Resize while Maintaining Proportions Shift+Resize
Resize from Center CTRL+Resize
Resize from Center while Maintaining Proportions CTRL+Shift+Resize
Rotate in 15 degree increments Shift+Rotate tool
Rotate from Corner CTRL+Rotate tool
Rotate in 15 degree increments from Corner Shift+CTRL+Rotate tool
Extend Line along same angle Shift+Resize
Make Straight Segment while Using Curve Tool CTRL+ALT+click (using curve tool)
Nudge object one grid unit Arrow Key
Nudge object one pixel CTRL+Arrow Key
Temporarily Release Grid/Guide Snap ALT
Create Multiple Guides CTRL+Drag Guide

Controlling Slides in Slide Show

Go to Slide ENTER
Black/Unblack Screen B or Period
White/Unwhite Screen W or Comma
Show/Hide Pointer A or =
End Show ESC, CTRL+Break, Minus, END
Erase Screen Annotations E
Advance to Hidden Slide H
Advance to Next Slide Mouse Click, Spacebar, N, Right Arrow, Down Arrow, Page Down
Return to Previous Slide Backspace, P, Left Arrow, Up Arrow, Page Up

Getting Help & Programming Tools

Help F1
Menu and Dialog Explanations Shift+F1
Right Mouse Click without Mouse Shift+F10
Bring up Visual Basic Editor ALT+F11
Macro Recorder ALT+F8

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